Governance

Notification of Annual General Meeting 2018

NI Archery Limited (Trading as Archery NI)

Notice is hereby given that the Annual General Meeting 2018

of the above named Company will be held on Wednesday 28th November from 7.00 – 8.00pm

at NICVA 61 Duncairn Gardens, Belfast BT15 2GB

Agenda:

Apologies for absence

For the year ending 30 September 2018, to receive the Report of the Board and Annual accounts.

For the membership year October 2019 to September 2020, to adopt the Board’s recommended membership fees.

Ordinary Business

To elect Member and/or Independent Directors into vacant positions as follows:-

Membership Director              Performance Director          Independent Director(s)

Should any member wish to be considered for, or to nominate someone for appointment to any of the above positions, the name and details of the person must be notified to the Company Secretary by Monday 5th November, being 7 days prior to the Board meeting for the consideration of AGM business.

Special Business

Any special business for consideration.

Should any member or group of members have any items of business they would like included in the meeting as Special Business the matter must be notified to the Company Secretary by Monday 5th November, being 7 days prior to the Board meeting for the consideration of AGM business.

Attendance and Voting

All members of Archery NI are entitled to attend the AGM.

All Senior Members of Archery NI have a vote.

To exercise your vote, you must either attend the AGM or appoint someone to vote on your behalf (this person is called your proxy). Your proxy can be the Chairman of the meeting or someone you know who will attend, such as your Club Secretary or any other person who need not be a member of the Company.

Please use the form here to indicate if you plan to attend.

You may also use the form to nominate your voting proxy.

Please return completed form by 6pm Sunday 25th November 2018.

By Order of the Board

Company Secretary – company.secretary@archeryni.org.uk

Archery NI Development Plan

Following the consultation process and the member survey the board of Archery NI has drafted the ANI Development Plan for 2018-2021. At this point in time the plan is written from the board’s perspective of the strategic objectives albeit based on member and club input, but the board wants the membership to own the plan and for it to be the members’ strategy. You will see reference to the Archery GB Strategic Plan 2016-20, and the format and style of the ANI Plan follows the AGB template with a Vision, Mission statement and Strategic Objectives. The second page contains more details and background to the objectives.

Archery NI Development Plan 2018-2021

AGB Strategic Plan 2016-2021

 

2018-19 Membership Renewals

For the 2018-19 membership renewals AGB is no longer using paper forms. From 30th August 2018 online renewals for AGB will be used including (optional) online payment of AGB fees. Links to the AGB guides to the new process are below.

Archery NI fees are not included in the online system yet (to come in early 2019) but fees can be paid directly to Archery NI by bank transfer. You may also send a cheque to AGB for the ANI fees, but please make the cheque payable to Archery NI, not Archery GB. For direct bank transfer of ANI fees use these bank details:

Account name:    NI Archery Ltd          Account #:    14630672          Sort code:    54-10-36

Archery NI Fee Structure 2018-19

Club-Member-Guide-2018-19 renewals

Club-Secretary-Guide-2018-19 renewals

Club-Secretary-Guide-Uni-or-Junior-2018-19 renewals

Direct-Member-Guide-2018-19 renewals

Archery NI Privacy Notice

(General Data Protection Regulation)

Archery NI (ANI) collects and processes various data about its members, coaches, judges, entrants to championship tournaments and other related persons.

ANI has a legitimate interest to collect and process this data to assist the effective running of the organisation.

ANI takes all practicable measures to secure and protect the data by using a restricted membership database, password protecting local electronic files, restricting access to the raw data and generally only using anonymized data for information and decision-making within the Board of Directors.

ANI collects membership data annually when submitted by individuals or club officials for membership renewal. Applicants for membership will be advised of the ANI (and AGB) data protection policy at this time.

ANI membership data is collected and stored on the Archery GB database within ‘Sport:80’.Processing of the data is carried out using a download from the database into an electronic file held locally by the Company Secretary and the Membership Director only. This data is held for no longer than 5 years.

Data collected includes but is not restricted to names, addresses, date of birth, gender, telephone and email contact information, disability information, bow style and club affiliation. Applicants are asked to indicate, during the renewal/application process, their preferences and permission for ANI (and AGB) to use their contact data for purposes of direct electronic communication (e.g. eZine, online survey etc.), as well as hardcopy mailings (e.g. published magazine).

ANI collects tournament data from entrants to championship events, together with the matching results information. Archers give permission for the collection, processing and publication of this data when completing the entry form. This data is considered transient and is collected, processed and published at the time of the event only, and is held for no longer than one year on local electronic files. Other public domain platforms such as IANSEO, Facebook and the ANI website are also used to publish selected data (e.g. results).

ANI collects records data in support of N.I. record scores in each discipline and category, as and when records are set or broken. Archers give permission for the processing and publication of this data when claiming a new record. This data is considered ‘public domain’ and is collected, processed and published on the ANI website. This data is held indefinitely until superceded.

ANI collects data about coaches and judges, both in training and qualified. Qualification data is held as part of the personal profile information within the Sport:80 database. This data is processed on local electronic files to manage the skills resources within ANI, primarily by the Coaching and Performance Directors, and is held for the duration of validity of the qualification(s).

ANI collects data about volunteer post-holders in support of the appointment to a position including personal data, background checks, skills and experience. This data is held on password protected local electronic files by the Company Secretary for as long as the person is in position plus one year.

ANI collects data related to any complaints for the purposes of investigation and resolution. This data is considered personal and private and is especially secured and only accessible by the restricted investigating officer under supervision of the Membership Director. This data is held until satisfactory closure of the complaint plus two years.

In accordance with your legal rights the personal data that AGB/ANI holds about you may be accessed, viewed and corrected by you on the Sport:80 portal at any time. Its use can be restricted, or it can be deleted by written request to ANI.

In order to receive direct email communication from AGB/ANI it is essential that a valid email address is included in your personal profile and that the box to receive eZines is checked.

This NI Privacy Notice is supplemental to the Archery GB Privacy policy and is published by the Board of Directors of Archery NI on 6th April 2018.

2019 Board of Directors Meetings

Board Meeting schedule 2019

2018 Board of Directors Meetings

Board Meeting schedule 2018

Minutes of Board of Directors meeting 24 September 2018

Minutes of Board of Directors meeting 15 August 2018

Minutes of Board of Directors meeting 23 July 2018

Minutes of Board of Directors meeting 21 May 2018

Minutes of Board of Directors meeting 14 May 2018

Minutes of Board of Directors meeting 19 March 2018

Minutes of Board of Directors meeting 22 January 2018 

AGM 2017 Minutes 14/11/2017

Fees 2017-18

Archery NI Articles of Association adopted at 2017 AGM
Director Job Descriptions

Director-Coaching-ArcheryNI-JobDescription

Director-Development-ArcheryNI-JobDescription

Director-Membership-Services-ArcheryNI-JobDescription

Director-Performance-ArcheryNI-JobDescription

Board Meetings 2017

 

Board Meeting – Archery-NI-Board-Minutes-January2017

Board Meeting – Archery-NI-Board-Minutes-March2017

Notes and Actions – ArcheryNI-Notes-and-Actions-Board-4April2017

Board Meeting – ArcheryNI-Board-Minutes-June2017

Notes and Actions  – ArcheryNI-Notes-and-Actions-Board-9May2017

Notes and Actions  – ArcheryNI-Notes-and-Actions-Board-11July2017

Board Meeting – ArcheryNI-Board-Minutes-November2017

 

All members are reminded that all Archery GB members sign up to follow the Archery GB Codes of Conduct – http://www.archerygb.org/about-us-structure-safeguard/about-us/codes-of-conduct/

Also Rules of Shooting and SAPs – http://www.archerygb.org/about-us-structure-safeguard/about-us/the-rules-of-shooting/