Archery NI Privacy Notice
(General Data Protection Regulation)
Archery NI (ANI) collects and processes various data about its members, coaches, judges, entrants to championship tournaments and other related persons.
ANI has a legitimate interest to collect and process this data to assist the effective running of the organisation.
ANI takes all practicable measures to secure and protect the data by using a restricted membership database, password protecting local electronic files, restricting access to the raw data and generally only using anonymized data for information and decision-making within the Board of Directors.
ANI collects membership data annually when submitted by individuals or club officials for membership renewal. Applicants for membership will be advised of the ANI (and AGB) data protection policy at this time.
ANI membership data is collected and stored on the Archery GB database within ‘Sport:80’.Processing of the data is carried out using a download from the database into an electronic file held locally by the Company Secretary and the Membership Director only. This data is held for no longer than 5 years.
Data collected includes but is not restricted to names, addresses, date of birth, gender, telephone and email contact information, disability information, bow style and club affiliation. Applicants are asked to indicate, during the renewal/application process, their preferences and permission for ANI (and AGB) to use their contact data for purposes of direct electronic communication (e.g. eZine, online survey etc.), as well as hardcopy mailings (e.g. published magazine).
ANI collects tournament data from entrants to championship events, together with the matching results information. Archers give permission for the collection, processing and publication of this data when completing the entry form. This data is considered transient and is collected, processed and published at the time of the event only, and is held for no longer than one year on local electronic files. Other public domain platforms such as IANSEO, Facebook and the ANI website are also used to publish selected data (e.g. results).
ANI collects records data in support of N.I. record scores in each discipline and category, as and when records are set or broken. Archers give permission for the processing and publication of this data when claiming a new record. This data is considered ‘public domain’ and is collected, processed and published on the ANI website. This data is held indefinitely until superceded.
ANI collects data about coaches and judges, both in training and qualified. Qualification data is held as part of the personal profile information within the Sport:80 database. This data is processed on local electronic files to manage the skills resources within ANI, primarily by the Coaching and Performance Directors, and is held for the duration of validity of the qualification(s).
ANI collects data about volunteer post-holders in support of the appointment to a position including personal data, background checks, skills and experience. This data is held on password protected local electronic files by the Company Secretary for as long as the person is in position plus one year.
ANI collects data related to any complaints for the purposes of investigation and resolution. This data is considered personal and private and is especially secured and only accessible by the restricted investigating officer under supervision of the Membership Director. This data is held until satisfactory closure of the complaint plus two years.
In accordance with your legal rights the personal data that AGB/ANI holds about you may be accessed, viewed and corrected by you on the Sport:80 portal at any time. Its use can be restricted, or it can be deleted by written request to ANI.
In order to receive direct email communication from AGB/ANI it is essential that a valid email address is included in your personal profile and that the box to receive eZines is checked.
2018 Board of Directors Meetings
AGM 2017 – Papers
- AGM 2017 Notice (includes proxy form)
- 2b. Archery-NI-AGM2017-2b-Draft-Trial-Balance
- 2c. Archery-NI-AGM2017-2c-Draft-Balance-Sheet
- 2d. Archery-NI-AGM2017-2d-Company-Secretary-Financial-Report-and-Recommendations
- 4. Proposed Articles of Association of NI Archery Limited
- 5i. Member Director Citation – Director Coaching
- 5ii. Member Director Citation – Director Performance
AGM 2017 – Information and Call for Volunteers
Annual General Meeting Information and Call for Volunteers
Preliminary AGM information is given below
- The Annual General Meeting will be held on Tuesday 14 November from 6pm – 8.30pm at the NICVA (http://www.nicva.org/about-us/contact) in Duncairn Gardens in Belfast. The main business of the meeting will include adopting the new constitution, electing a new Board of Directors, and receiving the report on the Interim Board.
- The formal notice calling the AGM will be issued on the web site on 16 October.
- All senior members of Archery NI have a vote. To exercise your vote, you either have to be at the AGM or appoint someone to vote on your behalf (this person is called your proxy). Your proxy can be the Chairman of the meeting or someone you know who is going, such as your Club Secretary. Further details will be given in the formal notice.
Call for Directors
Members wishing to out themselves forward for election to Board Director should email their expression of interest to email@example.com by 18 September. They should include their full name, membership number, length of membership and a statement of why they wish to become a Director and what experience they have that will help them.
The consultation on the constitution advised that there was a preference to have four Directors with the following distinct roles: Coaching, Development, Membership Services and Performance, The consultation advised against amalgamating roles as it would create too narrow a base.
The Interim Board’s experience with the budget is that the sums involved are relatively small (turnover of around £12,000 per year) and do not warrant, at this stage, a Director of Finance. Overall budget oversight will be with the Chairman and the Board, and day-to-day budget control will be exercised by the Company Secretary.
Job Descriptions are available: –
Inspecting the Annual Accounts
We are looking for someone who is a member, or is an acquaintance of a member, to inspect or annual accounts – this is not an onerous task as the turnover is small (around £12,000 per annum). That person should have an accounting background but not necessarily be a Chartered Accountant.
If you know someone, please contact firstname.lastname@example.org
Board Meetings 2017
Archery NI is governed by a Board of Directors as listed on the Contact Us page
We hold regular board meetings and will post minutes of these meetings here as quickly as we can after they have been passed – so they will always be a meeting behind.
Board Meeting – Archery-NI-Board-Minutes-January2017
Board Meeting – Archery-NI-Board-Minutes-March2017
Notes and Actions – ArcheryNI-Notes-and-Actions-Board-4April2017
Board Meeting – ArcheryNI-Board-Minutes-June2017
Notes and Actions – ArcheryNI-Notes-and-Actions-Board-9May2017
Notes and Actions – ArcheryNI-Notes-and-Actions-Board-11July2017
Board Meeting – ArcheryNI-Board-Minutes-November2017
All members are reminded that all Archery GB members sign up to follow the Archery GB Codes of Conduct – http://www.archerygb.org/about-us-structure-safeguard/about-us/codes-of-conduct/
Also Rules of Shooting and SAPs – http://www.archerygb.org/about-us-structure-safeguard/about-us/the-rules-of-shooting/